Pre-registration Manual

Training requirements in more detail: 2.20 - 2.24

 

2.20 Resources and support

We expect training sites to have up-to-date core reference sources, including those online, for use by employees, including trainees.

We realise you may want to look for support when you are preparing for the assessment. But we do not endorse any reference sources, books or websites that claim to offer support or sample questions. Only the questions we link to in the registration assessment section of this manual are guaranteed as genuine.

2.21  Non-patient-facing sites

Training can be undertaken in non-patient-facing sites as part of a joint placement for a maximum of 26 weeks and must form part of the 52-week training plan. Read more about deciding where and how to train

Non-patient-facing training sites could include:

  • the pharmaceutical industry
  • primary care organisations or their equivalent
  • internet pharmacies
  • schools of pharmacy
  • veterinary pharmacies

The list is not limited to these sectors of practice. Before you agree your training plan for training in any other type of non-patient-facing site, you will need to apply to the GPhC.

Training can be undertaken in a variety of blocks of time across various sectors.

Sites must be suitable to support a trainee and their training.  Find out more about becoming a training site

2.22  Changing your training site

If you do change sites, ask your current tutor to fill in the relevant section of the final declaration form.

Sometimes trainees need to change their training arrangements. If you do, there are two main options:

Changing to a site within the same organisation

If circumstances at your named training site change, you may need to relocate within the organisation. As long as you are following the same training programme at the original site, you can move to another approved training site once the arrangement has been agreed by the GPhC. You must tell us about this using the change of training details form. You will need a new learning contract at your new site and you should send us this with the change of training details form.

If this also involves a change of tutor, you must also tell us about this on the change of training details form and fill in the learning contract section. This is because you and your tutor will be entering into a new learning agreement.

If you are changing training site address because the pharmacy you are training at has moved, you must make sure that the new site is approved for training.

Check with your tutor that they have submitted an Application for provision of pre-registration training form with the application to register the  pharmacy premises.

Changing to another organisation

Before choosing this option, remember:

  • you may be under contract to your employer for the full training period
  • it could be seen as unprofessional conduct to break an agreement you have made with your employer
  • if you are having problems with your employer, then sorting them out will help you to manage similar challenges in your future practice
  • changing to another site will not necessarily mean an improvement in training. Consider what you are expecting to get out of the change, and check how you can make sure this happens
  • your new site must be approved as a training site by the GPhC for the full training period
  • you need our approval for the new training arrangement before the change, so you need to send us a Change of training details form for approval before you move to the new site
  • all previous progress reports must be disclosed to your new tutor. You should be open and honest with the new site about the circumstances leading to your need to move

We would not expect you to stay in a situation where you feel that your personal safety is at risk.

Your eligibility to sit the registration assessment for the first time may also be affected. We only recognise 13-week blocks of satisfactory training. So your training at a new site will ‘start again’ from the week following the date on which your last documented satisfactory progress review was due.

However, if this is the 39-week progress review, your training will go back to week 27. This is to make sure there is enough time to make a full and fair assessment of your competence. To make an application to register, you must have completed at least 26 weeks' training at the new site. But you would be able to apply for the registration assessment if you have a documented satisfactory week-39 progress review.

If you feel that a move to another organisation is your best training option, please contact us to discuss arrangements.

Changing to another organisation due to a change of ownership of your training site

You should contact us as soon as you are aware that a change of ownership is planned at your training site. Even if you stay at the same site, we would class this as a change of organisation if the ownership changes. Your eligibility to sit the registration assessment for the first time may also be affected. We only recognise 13-week blocks of satisfactory training. So your training at a new site will ‘start again’ from the week following the date on which your last documented satisfactory progress review was due.

However, if this is the 39-week progress review, your training will go back to week 27. This is to make sure there is enough time to make a full and fair assessment of your competence. To make an application to register, you must have completed at least 26 weeks' training at the new site. But you would be able to apply for the registration assessment if you have a documented satisfactory week-39 progress review.

Important: If you want to continue training at the site after the change of ownership, the new owner will need to apply to us for the site to be approved to provide pre-registration training.

2.23  Recognising and ‘banking’ blocks of training

If your training is interrupted, or if you change your training provider, you may need us to recognise blocks of training you have already completed satisfactorily. This is so that you can ‘bank’ the training and transfer it to another provider, in case you cannot pick up your training with your present one.

You will need to send us a request to bank training form to allow us to recognise the progress you have achieved.

You will also need to do this if you do not have a satisfactory final declaration at the end of your pre-registration training and you are not able to stay on with your present training provider. This applies even if you have already made a satisfactory attempt at the registration assessment.

You may only bank training:

  • that has been signed off as satisfactory by your tutor
  • in 13-week blocks that have been assessed by your tutor using the GPhC progress report form.
  • up to a limit of 26 weeks. This is to make sure that your new training provider has enough time to make a full and fair assessment of your competence to practise.

We are able to accept a satisfactory week-39 progress review from a previous training provider as meeting the assessment entry criteria. However, you should be sure that you feel ready to attempt the assessment, particularly if you have had a break in your training or if your reason for changing sites is related to your competence.

If you have not had any progress reports signed as satisfactory, but your tutor, at the site where you are moving from, considers that you do not need to start training again from day one, your tutor can reassess you to see if you meet the standard for week 13 or 26 to be marked as satisfactory.

If you do not have any satisfactory progress reports at all you will be expected to restart training from day one.

2.24  Pregnancy during training

Most of the issues connected to pregnancy will be covered by employment law, and will therefore be outside the scope of the GPhC as a regulator.

The effect pregnancy may have on your training will depend on your circumstances and where you are in your pre-registration year. But as a guide, the main issues you might like to consider are:

  • Any health issues you have during pregnancy may mean you exceed the 40 days’ permitted absence this would mean you would need an extension to your training to cover the extra days.
  • Your eligibility for a particular assessment sitting may be affected if your training needs to be cut short before the assessment entry deadline for that particular sitting.
  • Your ‘fit to sit’ status may change between the assessment entry deadline and the day of the assessment. If you apply for a particular sitting, you can decide on the day whether you feel you are ‘fit to sit’.
  • If you think you will need any ‘reasonable adjustments’ to allow you to take the assessment, you need to apply for them by the advertised deadlines. These cannot be arranged for you on the day without getting our agreement first.

Maternity leave

  • We do not dictate how much maternity leave you are allowed to take. But there are registration deadlines that you need to consider. Contact us if you think your maternity leave will affect your ability to meet these deadlines.
  • Your intended plan for returning to training following maternity leave may have changed by the time you are actually ready to return. So, although we are happy to discuss any plans you are proposing, we will only agree the training arrangement at the point when you are actually due to return.
  • When you start your maternity leave you must formally notify us within 7 days of the last date you worked. You must also let us know at least 2 weeks before the date you intend to return to training.
  • The date you return may affect your eligibility for a particular assessment. This will be especially so if you work part time when you return, or if you are not able to return to the same training arrangement.

You should consider ‘banking’ your training at the point when your training is interrupted. Then it can be recognised by us in case you cannot return to the same training organisation for any reason. Please see section 2.23.